Administrator

Has visibility to everything in the system

  • All cage codes, all reportable information, all visit requests, trainings and any forms and documents.

  • Any employee who submits an item, an Admin has visibility to this information.

Employee Records

  • Can add and import new users (manually, CSV, JPAS). 

  • Can edit all information for an employee.

  • Can update/remove an employee from any cage code.

  • Can delete an employee from the system. 

  • Can delete any item from the employees profile. 

  • If other Admins/SMs/ASMs leave a comment on an employees record, they can see that comment. 

Administration Tab:

  • Can see all Contracts, Facilities, Asset Control, Forms, Documents, Tags, Badges, Company info

  • Can add/delete/edit contracts, facilities, asset control, forms, documents, tags, badges and company info

  • Can assign people to a contract and facility. 

Documents & Forms:

  • Can upload a new form and assign it to a(n) employee(s)

  • Can delete a form and document

  • Can upload a company wide document to the documents section and can make it visible to employees

Reported Info, Foreign Travel, Training and Visit Request:

  • Can see every employees submissions for these items

  • Can review, edit and delete these items

  • Can create these on behalf of an employee

Other Options:

  • As an Admin, you also have access to your profile and items assigned to you (forms, training, travel, etc).

  • As an Admin, you can enable 2FA for your account. 

  • As an Admin, you have complete control of the system

  • You CANNOT change your own email address


Security Manager / Assistant Security Manager
Can only see information relating to their cage code.

Employee Records:

  • The only employees the SM/ASM can see are the employees that are assigned to their cage code. 

  • They can only see employees incidents, travel, visit requests, forms and documents if they are in the same cage code.

  • They can see all employees who have been assigned a training/completed a training despite the cage code --> this is the only exception. 

Employee Records (only employees in their Cage Code(s))

  • Can add and import new users to their cage code (manually, CSV, JPAS). 

  • Can edit all information for an employee except for the cage codes they are assigned to. 

  • Can only change an employees 'Role' to be less than their role; IE SM can only change a users role to an Employee or Assistant Security Manager 

  • Can delete an employee under their cage code from the system

  • Can delete any item from the employees profile that is in their cage. 

  • Can mass assign a form, activate a user, deactivate a user and assign an existing tag to users in their cage codes

  • If other Admins/SMs/ASMs leave a comment on an employees record, they can see that comment. 

Administration Tab:

  • Can see all Contracts, Asset Control, Documents, Badges info

  • Can add/delete/edit contracts, asset control, documents, badges

  • Can assign people to a contract

  • Cannot upload or edit a Form, Tag, Company Info, Facility

Documents & Forms - 

  • Can assign an existing form to a(n) employee(s).

  • Can view forms employees submit

  • Can upload/delete a company wide document to the documents section and can make it visible to employees in their cage code.

Reported Info, Foreign Travel and Visit Request:

  • Can only see employees in their cage codes submissions for these items

  • Can review, edit and delete these items

  • Can create these on behalf of an employee

Other Options

  • As a SM/ASM, you also have access to your profile and items assigned to you (forms, training, travel, etc).

  • As a SM/ASM, you can enable 2FA for your account. 

  • You CANNOT change your own email address/role


Employee 

  • Can report the following: Incidents, Foreign Travel, Visit Requests, Forms and Training

  • Cannot view their previously reported incidents

  • Cannot edit their visit requests once submitted

  • Can view company wide documents that have been marked as ‘allow employees to view’ 

  • Can view their profile and make edits to: Contact Info, Emergency Contact and Passport/Drivers License Info

  • Can view their eligibility and accesses 

  • Can enable 2FA

  • Can change their profile picture

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