By managing your assets or inventory in ThreatSwitch you are able to organize, review, and track each item. Another major benefit for tracking assets in ThreatSwitch is having the option to mark them as accounted for or missing. This can be done throughout the year but as the Admin of the account, you can define the 'next audit due date'. When the next audit due date is defined, the custodian will be notified they need to take action by marking the asset as accounted for or missing. This eliminates the need to remind the custodian to review their assets, ThreatSwitch automatically does that task for you. This also puts the responsibility in the custodian hands to take action.
You have two options to add assets into ThreatSwitch, by imports or manually. This article will outline the steps for manually adding the information to your ThreatSwitch account.
Steps:
Log into ThreatSwitch and open the "Administration" tab.
From there, select 'Asset Control' and 'Add an Asset'.
Items that are required are; Asset Name, Identifier, Custodian, Contract, Facility, and Date In. Other fields are a nice to have but we highly recommend to include.
Fields that need to be already loaded into the system are; Custodian, Contract and Facility.
After completing each field, select save.
You now have the ability to review, report or mark these assets as accounted for/missing.
Fun fact! You can mark multiple assets as accounted for at one time by selecting the box next to the assets and then selecting either 'accounted for' or 'report missing'.
To recap, the key benefits for managing Assets in ThreatSwitch are as follows:
Organize, review and track each asset.
Define a custodian for each asset.
The ability to mark the asset as 'Accounted for' or 'Missing'.
Define the next audit due date. This notifies the custodian they need to take action to mark the item as 'accounted for' or 'missing'.
The Custodians are able to view their assigned assets and mark them as accounted for/missing.